Learn 800 office English vocabulary words for workplace spaces, equipment, documents, meetings, technology, schedules, communication, and careers.
Office English is more than the names of desks and computers. This set brings together 800 words and phrases for real workplace situations, including office spaces, furniture, supplies, documents, finance, meetings, schedules, phone calls, email, digital tools, teamwork, hiring, and careers. It is useful for learners who work in an international environment, study business English, prepare for a new job, or want to communicate more confidently with colleagues and clients. Begin with the most practical sections, such as Office Spaces, Office Staff, Work Schedules, Meetings & Events, Phone Calls, and Email & Messages. Study 10–15 items at a time, say them aloud, write a short workplace sentence for each one, and review them again after a few days. Multiword expressions deserve special attention because they often appear as complete phrases in real office communication. Less common healthcare, hospitality, and general senses are grouped at the end for clarity.
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Core words for offices, work areas, cubicles, and different types of workplace.
work areaˈwɜːrk ˌɛriə
the place or part of a room where a person works, especially at a desk or with tools.
officeˈɒfɪs
a room or building where people work at desks for a company or organization.
workspaceˈwɜːrkspeɪs
the area where a person works, especially a desk or part of an office.
cubicleˈkjuːbɪkəl
a small partly enclosed work area in an office, usually separated by low walls.
workplaceˈwɝːkˌpleɪs
a place where people work, such as an office, factory, or shop.
open officeˈoʊpən ˈɑːfɪs
a large office area where many people work in the same space, with few or no walls between them.
private officeˈpraɪvət ˈɑːfɪs
a separate office room used by one person, usually with a door that can be closed.
shared officeˌʃerd ˈɑːfɪs
an office space that several people, teams, or companies use, often with desks and shared facilities.
Parts of an office building and words for how rooms and areas are arranged.
seating planˈsiːtɪŋ plæn
a diagram or list that shows where people should sit in a room, classroom, meeting, or event.
wallwɔːl
one of the vertical sides of a room or building, often made of brick, stone, wood, or plaster.
ceilingˈsiːlɪŋ
the flat or sloping surface at the top inside a room.
floor planˈflɔːr plæn
a drawing, usually to scale, showing the rooms, walls, doors, and layout of one level of a building
hallwayˈhɔːlweɪ
a long passage inside a building
elevatorˈelɪveɪtər
a machine that carries people or goods up and down between floors in a building.
window sillˈwɪndoʊ sɪl
the flat narrow surface at the bottom of a window, where small objects or plants may stand.
partitionpɑːrˈtɪʃən
a wall, screen, or other structure that separates one room or area from another.
doordɔːr
a flat movable part that you open to enter or leave a room, building, cupboard, or similar space.
carpetˈkɑːrpɪt
a thick soft covering for a floor, usually covering the whole room or a large area.
office layoutˈɔːfɪs ˈleɪaʊt
the arrangement of desks, rooms, equipment, and spaces in an office.
Stairssteəz
Steps used to go up or down between floors.
floorflɔːr
one level of a building, such as the ground floor or first floor.
Desks, chairs, workstation accessories, and items that support comfortable desk work.
tableˈteɪbəl
a piece of furniture with a flat top and one or more legs, used for eating, working, or other activities.
laptop standˈlæptɑːp stænd
a support that a laptop sits on, usually to raise the screen or make typing and working more comfortable.
deskdɛsk
a table, often with drawers, designed for writing, studying, computer use, or other work
standing deskˈstændɪŋ ˌdɛsk
a desk that is high enough, or can be raised, so that you can work at it while standing.
wrist restˈrɪst ˌrɛst
a soft support that keeps your wrist in a comfortable position while you use a keyboard or mouse.
armchairˈɑːrmˌtʃɛr
a comfortable chair with side parts that support your arms.
footrestˈfʊtˌrɛst
a low object that you put your feet on when you are sitting, to make yourself more comfortable.
workstationˈwɜːrksteɪʃən
a desk area or computer setup where a person does their work.
swivel chairˈswɪvəl ˌtʃɛr
a chair with a seat that can turn around while the base stays in the same place.
desk matˈdɛsk ˌmæt
a flat piece of material placed on a desk to protect the surface and make writing or using a computer more comfortable.
hot deskˌhɑːt ˈdesk
a desk in an office that is not assigned to one person and can be used by different employees at different times.
office chairˈɔːfɪs ˌtʃɛr
a chair designed for sitting at a desk while working, often with wheels and an adjustable height.
desk organizerˈdɛsk ˌɔːrɡəˌnaɪzɚ
a tray or container with sections for keeping pens, paper, clips, and other desk items tidy.
furnitureˈfɜːrnɪtʃər
large movable things in a room or building, such as tables, chairs, beds, and cupboards.
chairtʃer
a seat for one person with a back
monitor standˈmɑːnɪtər ˌstænd
a support or small platform that raises or holds a computer monitor at a comfortable height.
mousepadˈmaʊsˌpæd
a small flat pad placed under a computer mouse so it moves smoothly.
workstation setupˈwɝːkˌsteɪʃən ˈsɛtˌʌp
the arrangement of a desk, chair, computer, and other equipment used by one person for work.
Furniture, rooms, and containers used to store office items and equipment.
cabinetˈkæbɪnət
a piece of furniture with doors or drawers used for storing things.
supply closetsəˈplaɪ ˈklɑːzət
a closet where extra materials, office items, or other things needed for work are kept.
shelfʃelf
a flat board fixed to a wall or frame, used for holding or displaying things.
Storage Roomˈstɔːrɪdʒ ruːm
A room where people keep things they do not use every day.
storage areaˈstɔːrɪdʒ ˈɛriə
a place in a room, building, or outside area where things are kept until they are needed.
magazine rackˈmæɡəˌzin ræk
a small stand or holder where magazines are kept so they are easy to see and take.
bookcaseˈbʊkkeɪs
a piece of furniture with shelves where books are kept.
desk drawerˈdɛsk ˌdrɔːr
a box-shaped part of a desk that slides in and out and is used for storing things.
drawerdrɔːr
a box-shaped part of a desk or cabinet that slides in and out for storing things.
umbrella standʌmˈbrɛlə stænd
a tall container or frame, usually kept near a door, where umbrellas are stored standing up.
equipment roomɪˈkwɪpmənt ˌruːm
a room where machines, tools, or other equipment for a pool or building are kept.
coat rackˈkoʊt ræk
a stand, rail, or row of hooks used for hanging coats, jackets, hats, or bags.
storage boxˈstɔːrɪdʒ bɑːks
a box used for keeping materials, supplies, or personal items organized.
Lights, heating, cooling, ventilation, and window features that shape office comfort.
ceiling lightˈsiːlɪŋ ˌlaɪt
a lamp or light fitting that is fixed to the ceiling or hangs from it to light a room.
curtainˈkɜːrtən
a piece of cloth that hangs by a window and can be closed to block light or stop people seeing inside.
fanfæn
a device with turning blades that moves air to cool a person or room, or to help fresh air circulate.
LED lightˌɛl iː ˈdiː laɪt
an electric light that uses LEDs and usually gives bright light while using little energy.
blindblaɪnd
a window covering made of cloth or narrow strips that you can move to control light or privacy.
lamplæmp
an electric light that stands on a table, floor, or other surface and is used to light a room or area.
air-conditionedˈeər kənˌdɪʃənd
having a machine or system that keeps the air inside a room, building, or vehicle cool and comfortable.
air conditionerˈɛr kənˌdɪʃənər
a machine that cools the air in a room, car, or building, and often makes the air less wet.
fluorescent lightflʊˈrɛsənt ˈlaɪt
an electric light, often a long tube, that shines when electricity passes through gas inside it.
natural lightˈnætʃərəl laɪt
light that comes from the sun, especially indoors through windows, rather than from electric lamps.
heaterˈhiːtər
a machine or device that produces heat to warm a room, water, or something else.
thermostatˈθɜːrməstæt
a device that keeps a room, heater, or appliance at a chosen temperature by switching heating or cooling on and off.
lightlaɪt
the brightness from the sun, a lamp, or another source that makes it possible to see things.
air ventˈer vɛnt
an opening, often with a cover or grille, that lets air flow into or out of a room, machine, or heating system.
desk lampˈdɛsk læmp
a small lamp that stands on a desk and gives light for working, reading, or studying.
Words for welcoming, registering, identifying, and helping people who visit an office.
visitor logˈvɪzɪtər lɔːɡ
a record of people who enter a building or office as visitors.
name tagˈneɪm tæɡ
a small badge or label worn on clothing that shows a person's name.
lobbyˈlɑːbi
a large entrance area inside a public building, where people can meet or wait
reception arearɪˈsepʃən ˌeəriə
the area in an office or building where visitors first arrive and are greeted.
waiting areaˈweɪtɪŋ ˌeəriə
a place where people sit or stand while waiting for a table, appointment, or service
sign-in sheetˈsaɪn ɪn ʃiːt
a sheet where people write their name when they arrive at a place or event.
receptionrɪˈsepʃən
the place that welcomes visitors to a building
nameplateˈneɪmpleɪt
a small flat sign on a door, desk, or wall that shows a person’s or place’s name.
visitor passˈvɪzɪtər pæs
a badge or card that allows a visitor to enter a building or area for a limited time.
reception deskrɪˈsɛpʃən dɛsk
the place where visitors ask for information
receptionistrɪˈsepʃənɪst
a person who welcomes and helps visitors
registerˈredʒɪstər
to give information for an official list
visitorˈvɪzɪtər
a person who goes to see a person, place, or event for a short time
visitor chairˈvɪzɪtər tʃɛr
a chair provided for someone who comes to visit a home, office, or other place.
front deskˌfrʌnt ˈdesk
the main desk near the entrance of a hotel, office, or other building where visitors receive help or information
Food, drinks, appliances, and everyday items used during office breaks.
clearklɪr
to remove used dishes, glasses, or other items from a table.
microwaveˈmaɪkrəweɪv
an electric oven that heats or cooks food quickly using microwaves
cupkʌp
a small container, often with a handle, used for drinking tea, coffee, or other liquids.
teatiː
a hot drink made by pouring boiling water over dried tea leaves, or the dried leaves used to make it
mugmʌɡ
a large sturdy cup with a handle, usually used for hot drinks.
coffeeˈkɔːfi
a hot dark drink made from roasted and ground coffee beans, or one cup of this drink
lunchlʌntʃ
a meal that people eat in the middle of the day.
lunch breakˈlʌntʃ breɪk
a break from work to eat lunch.
water bottleˈwɔːtər ˌbɑːtəl
a bottle used for carrying or storing water to drink.
refrigeratorrɪˈfrɪdʒəˌreɪtɚ
an electric appliance that keeps food and drinks cold so they stay fresh longer.
kettleˈketəl
a container or electric appliance used for boiling water.
snacksnæk
a small amount of food that you eat between regular meals.
coffee machineˈkɔːfi məˌʃiːn
a machine that makes coffee
water coolerˈwɔːtɚ ˌkuːlɚ
a machine, often in an office, that provides cold drinking water.
Tools, supplies, and actions for keeping a workplace clean and hygienic.
recycling binriːˈsaɪklɪŋ bɪn
a container for materials such as paper, plastic, or glass that can be recycled
broombruːm
a long-handled tool with bristles or fibers used for sweeping floors.
binbɪn
a container where you put rubbish, used paper, or other things you want to throw away.
soap dispenserˈsoʊp dɪˌspɛnsər
a container or device, usually with a pump, that gives out liquid soap when you press it.
cleaning clothˈkliːnɪŋ klɔːθ
a piece of cloth used to wipe surfaces and remove dirt or dust.
dustpanˈdʌstpæn
a small flat container with an open side, used with a broom or brush to collect swept-up dirt or trash.
cleaning cartˈkliːnɪŋ kɑːrt
a wheeled cart used to carry cleaning tools, supplies, and trash bags.
mopmɒp
to clean a floor with a wet mop.
tissueˈtɪʃuː
a soft piece of thin paper used especially for wiping your nose or cleaning small things.
cleankliːn
to remove dirt, dust, or unwanted marks from something.
trash canˈtræʃ kæn
a container for waste or things that are thrown away.
tidyˈtaɪdi
to make a place neat by putting things in the right places.
vacuum cleanerˈvækjuːm ˌkliːnər
an electric machine that cleans floors, carpets, or furniture by sucking up dust and dirt.
sanitizerˈsænɪtaɪzər
a substance used to reduce germs on hands, surfaces, or equipment to a safe level
disinfectantˌdɪsɪnˈfektənt
a chemical used on surfaces or objects to kill germs.
dispenserdɪˈspɛnsər
a container or device that releases a small amount of something when you press, pull, or turn it, such as soap or paper towels.
paper towelˈpeɪpər ˈtaʊəl
a disposable sheet of absorbent paper used for drying hands, wiping spills, or cleaning
Emergency equipment, warning signs, exits, and basic workplace safety vocabulary.
safety signˈseɪfti ˌsaɪn
a notice or symbol that gives information or rules to help keep people safe.
fire extinguisherˈfaɪər ɪkˌstɪŋɡwɪʃər
a portable device that contains a substance used to put out small fires
warning signˈwɔːrnɪŋ ˌsaɪn
a notice or symbol that tells people about danger or a problem they should avoid.
exit signˈɛɡzɪt saɪn
a sign that shows the way out of a building, room, or area.
emergency exitɪˈmɜːrdʒənsi ˈeɡzɪt
a special door or route for leaving a building quickly in an emergency, such as a fire
fire alarmˈfaɪər əˌlɑːrm
a device, sound, or other signal that warns people of a possible fire.
first aid kitˌfɜːrst ˈeɪd kɪt
a box or bag with basic medical supplies for treating minor injuries or helping before a doctor arrives.
smoke detectorˈsmoʊk dɪˌtektər
a small device that notices smoke in the air and makes a loud warning sound when there may be a fire.
safeseɪf
not dangerous, harmful, or likely to be lost or damaged.
Keys, badges, locks, cameras, and physical controls for secure entry.
lockableˈlɑːkəbəl
able to be closed or fastened with a lock so that others cannot open it easily.
access cardˈækses ˌkɑːrd
a card used to enter a building, room, or secure area.
badge readerˈbædʒ ˈriːdər
a device that reads an identification badge to check whether someone may enter a place.
keykiː
a small object used to operate a lock, start a vehicle, or turn a mechanism
keycardˈkiːkɑːrd
a plastic card with electronic information that is used instead of a key to open a door.
badgebædʒ
a small card showing a person’s identity
locklɑːk
a device on a door, drawer, or container that keeps it closed until opened with a key, code, or tool.
unlockʌnˈlɑːk
to open a lock or make something no longer locked.
ID cardˌaɪˈdiː kɑːrd
a card with personal information that proves who someone is.
security camerasɪˈkjʊrəti ˈkæmərə
a camera used to watch or record an area for safety or crime prevention
lanyardˈlænjɑːd
a cord worn around the neck to hold an ID card, keys, or a badge.
combination lockˌkɑːmbəˈneɪʃən ˌlɑːk
a lock that opens when you enter the correct series of numbers, letters, or symbols instead of using a key.
unlockedʌnˈlɑːkt
not fastened with a lock, so that it can be opened.
lockedlɑːkt
fastened with a lock, so that it cannot be opened without a key, code, or similar device.
badge holderˈbædʒ ˌhoʊldɚ
a small case, sleeve, or clip used to hold and display an identification badge.
Common employees and administrative staff who keep an office running.
personal assistantˈpɜːrsənəl əˈsɪstənt
a person who helps one specific person with work tasks, appointments, communication, and sometimes personal arrangements.
staffstæf
the group of people who work for an organization or business.
colleagueˈkɑːliːɡ
a person you work with, especially in a professional job.
secretaryˈsekrəteri
a person who works in an office, writes and organizes documents, answers calls, and arranges meetings.
assistantəˈsɪstənt
a person whose job is to help another person do their work or manage tasks.
administratorədˈmɪnɪstreɪtər
a person who manages an organization, office, system, or service
coworkerˈkoʊˌwɜːrkər
a person who works with you in the same workplace.
administrationədˌmɪnɪˈstreɪʃən
the work of organizing and managing the daily operations of a school or organization.
employeeɪmˈplɔɪiː
a person who is paid to work for another person or an organization
administrative assistantədˈmɪnɪstrətɪv əˈsɪstənt
a person who supports an office or manager by handling tasks such as emails, documents, scheduling, and filing.
workerˈwɝːkɚ
a person who does a job, especially someone employed by a company or organization.
workforceˈwɝkˌfɔrs
all the people who work for a company, organization, industry, or country.
personnelˌpɝsəˈnɛl
the people who work for an organization, especially when considered as a group.
Professional job titles for finance, technology, design, recruitment, and sales.
designerdɪˈzaɪnər
a person whose job is to create the shape, style, or plan of things such as clothes, products, or buildings.
accountantəˈkaʊntənt
a person whose job is to prepare, check, and manage financial records.
analystˈænəlɪst
a person whose job is to examine information carefully and explain what it means.
developerdɪˈvɛləpɚ
a person whose job is to create software, websites, or computer systems.
recruiterrɪˈkruːtɚ
a person whose job is to find suitable people for jobs and help hire them.
salespersonˈseɪlzˌpɝːsən
a person whose job is to sell products or services to customers.
Clothing and dress-related terms used in professional workplaces.
shirtʃɜːrt
a piece of clothing for the upper body, usually with sleeves and often with a collar and buttons.
shoesʃuːz
items worn on your feet, usually over socks, to protect them when you walk outside.
suitsuːt
a set of clothes made from the same material, usually a jacket with trousers or a skirt.
uniformˈjuːnəfɔːrm
special clothes worn by all members of the same organization, job, school, or team.
jacketˈdʒækɪt
a usually short outer garment worn on the upper body over a shirt or other clothing
blouseblaʊs
a shirt-like piece of clothing for women, usually worn with a skirt or trousers.
blazerˈbleɪzər
a smart jacket, often with buttons, worn with trousers or a skirt and not always as part of a suit.
dress codeˈdres koʊd
rules about what clothing people may or must wear in a school, office, restaurant, event, or other place.
Words for remote, on-site, hybrid, and office-based ways of working.
remoterɪˈmoʊt
done from a different place, usually using the internet instead of being in the office.
on-siteˌɑːn ˈsaɪt
done or located at the actual workplace or event location.
part-timeˌpɑːrt ˈtaɪm
working or operating for fewer hours than a full-time schedule.
remotelyrɪˈmoʊtli
from a different place, usually by using the internet, a phone, or another technology.
hybridˈhaɪbrɪd
combining two different ways of working, especially working partly remotely and partly on-site.
Home Officeˈhoʊm ˌɔːfɪs
A room or area at home used for work.
commutekəˈmjuːt
to travel regularly between your home and your place of work or study.
office-basedˈɔːfɪs beɪst
done mainly in an office rather than at home, outdoors, or in another workplace.
Hours, shifts, attendance, leave, breaks, and other terms for working time.
attendanceəˈtendəns
the fact of being present at a class, meeting, or event.
clock outklɒk aʊt
to record the time you finish work, usually in a timekeeping system.
weeklyˈwiːkli
happening once every week, or connected with a period of one week.
dailyˈdeɪli
every day or once a day.
leaveliːv
official time away from work with permission.
monthlyˈmʌnθli
happening once every month, or connected with a period of one month.
regularlyˈrɛɡjələrli
often, and at the same usual times or with the same amount of time between each time.
opening timeˈəʊpənɪŋ taɪm
the time when a business or other public place opens to customers or visitors
workdayˈwɜːrkdeɪ
a day when a person normally goes to work or does their job.
clock inklɒk ɪn
to record the time you start work, usually in a timekeeping system.
business hoursˈbɪznəs ˌaʊərz
the hours during the day when a business is open or working.
clockklɑːk
a device, usually in a room or on a wall, that shows the time
shiftʃɪft
a period of work with a set start and finish time.
overtimeˈoʊvərtaɪm
time spent working beyond normal working hours
alarməˈlɑːrm
a clock or sound set to wake someone up at a chosen time
closing timeˈkləʊzɪŋ taɪm
the time when a business stops serving customers and closes for the day
break timeˈbreɪk taɪm
a short scheduled period during work or school when people stop working to rest.
absenceˈæbsəns
the state or period of not being in a place where someone is expected to be
timesheetˈtaɪmʃiːt
a record of the hours an employee has worked during a pay period.
sick leaveˌsɪk ˈliːv
approved time away from work because of illness, whether paid or unpaid
breakbreɪk
a short rest period during work.
vacationveɪˈkeɪʃən
a period of time when you do not go to work or school and can rest or travel.
attendance recordəˈtɛndəns ˈrɛkɚd
a written or digital record showing when someone was present or absent at work, school, or an event.
regularˈreɡjələr
happening often or at the same time each day, week, month, or year.
occasionaləˈkeɪʒənl
happening or done sometimes, but not often or regularly.
Vocabulary for jobs, employment, recruitment, onboarding, promotion, and leaving a role.
jobdʒɑːb
regular work that a person does to earn money.
traineeˌtreɪˈniː
a person who is learning how to do a job, especially in a workplace
trainingˈtreɪnɪŋ
the process of learning skills for work
traintreɪn
to teach someone the skills needed to do a job or task.
full-timeˌfʊl ˈtaɪm
working or operating for the normal number of hours each week.
temporaryˈtempəreri
lasting for only a limited time; not permanent.
interviewˈɪntərvjuː
a formal meeting where an employer asks a job applicant questions to decide if they are suitable.
internˈɪntɝːn
a student or new worker who works for a short time to get practical experience.
joindʒɔɪn
to become a member of a group, company, or organization, or start taking part in an activity.
hireˈhaɪər
to give someone a job and pay them to work for you or your organization.
onboardˈɑːnbɔːrd
to help a new employee learn how a company works, understand their role, and start doing their job.
resignrɪˈzaɪn
to officially tell an employer or organization that you are leaving your job or position.
promoteprəˈmoʊt
to give someone a more important job or a higher rank in an organization.
fireˈfaɪər
to tell someone that they must leave their job, usually because of poor work or bad behavior.
recruitrɪˈkruːt
to look for people and persuade them to join a company, organization, or team.
careerkəˈrɪr
the jobs a person has and the progress they make during their working life.
employmentɪmˈplɔɪmənt
the situation of having a paid job.
employerɪmˈplɔɪɚ
a person, company, or organization that pays people to work for them.
human resourcesˈhjumən rɪˈsɔrsɪz
the department in an organization that manages employees, hiring, pay, training, and workplace rules.
Managers, authority, departments, responsibilities, and reporting relationships.
supervisorˈsuːpərvaɪzər
a person whose job is to watch, direct, or check the work or behavior of other people.
team leaderˈtiːm ˌliːdər
a person who guides and organizes the work of a small group of employees.
roleroʊl
the function or job that someone has in a situation or organization.
office managerˈɔːfɪs ˈmænɪdʒər
a person who is responsible for running an office and supervising its administrative work.
superviseˈsuːpərvaɪz
to be in charge of people, work, or an activity and make sure it is done properly
responsibilityrɪˌspɑːnsəˈbɪləti
a duty, job, or obligation that you are expected to do or take care of.
decision makerdɪˈsɪʒən ˌmeɪkər
a person who has the authority to choose what an organization will do or buy.
departmentdɪˈpɑːrtmənt
a section of a company, organization, government, or school responsible for particular work
directordəˈrektər
a senior manager who controls a company, department, or important area of work.
managerˈmænɪdʒər
a person responsible for controlling a business, department, team, or similar organization
manageˈmænɪdʒ
to organize and control people, work, or resources to achieve a goal.
delegateˈdelɪɡeɪt
to give a task, duty, power, or responsibility to another person
executiveɪɡˈzɛkjətɪv
a person with an important management job in a company or organization.
managementˈmænɪdʒmənt
the work of organizing and controlling people, tasks, money, or activities so that goals are reached.
leadershipˈlidɚˌʃɪp
the ability or activity of guiding people, a team, or an organization and helping them reach goals.
responsibility matrixrɪˌspɑnsəˈbɪləti ˈmeɪtrɪks
a chart or table that shows who is responsible for each task, decision, or part of a project.
reporting linerɪˈpɔrtɪŋ laɪn
the formal connection in an organization that shows which manager an employee reports to.
chain of commandˌtʃeɪn əv kəˈmænd
the order of authority in an organization, showing who gives instructions to whom.
Words for teamwork, collaboration, communication, and shared workplace culture.
feedbackˈfiːdbæk
comments or advice about someone's work or performance, used to help them improve.
conversationˌkɑːnvərˈseɪʃən
an informal talk in which two or more people exchange ideas, news, or feelings.
teamworkˈtiːmwɜːrk
cooperative work by a group of people to achieve a shared goal
cooperatekoʊˈɑːpəreɪt
to work together with other people to achieve something.
collaboratekəˈlæbəreɪt
to work together with one or more people to create or achieve something.
teamtiːm
a group of people who work together to achieve the same goal.
cooperativekoʊˈɑːpərətɪv
willing to work with other people or help them to achieve something.
communicationkəˌmjuːnɪˈkeɪʃən
the act or process of sharing information, ideas, or feelings with other people.
communicatekəˈmjuːnɪkeɪt
to share or make known information, ideas, thoughts, or feelings
collaborativekəˈlæbəreɪtɪv
involving people working together to achieve a shared goal.
collaborationkəˌlæbəˈreɪʃən
the act of working together with other people or organizations to achieve something.
office cultureˈɔːfɪs ˈkʌltʃɚ
the shared habits, values, behavior, and atmosphere that shape how people work together in an office.
workplace cultureˈwɝkˌpleɪs ˈkʌltʃɚ
the shared habits, values, behavior, and atmosphere that shape how people act and work in a workplace.
Everyday terms for assignments, processes, workloads, and completing work.
routineruːˈtiːn
a regular and often repetitive way of doing things, especially in a particular order
completekəmˈpliːt
to finish doing or making something.
focusˈfoʊkəs
the main attention or interest that is given to one person, subject, or activity.
workflowˈwɜːrkfloʊ
the order and way in which work moves from one step or person to the next.
workwɝːk
to do a job or an activity that uses time and effort, often to earn money.
dutyˈduːti
a responsibility or job that you are expected to do.
multitaskˈmʌltiˌtæsk
to work on more than one task at the same time or switch quickly between tasks.
closekloʊz
to mark a task, case, or ticket as finished so that no further action is needed
assignmentəˈsaɪnmənt
a piece of work given to someone as part of their studies or job
tasktæsk
a piece of work that must be done.
startstɑːrt
to begin doing something, or to begin happening.
updateˌʌpˈdeɪt
to add the newest information or make something current.
assignəˈsaɪn
to give a particular task, responsibility, number, place, or resource to someone or something
projectˈprɑːdʒekt
a larger piece of planned work that students do over time, often to create or research something.
coordinatekəʊˈɔːdɪneɪt
to organize people, tasks, or activities so they work together effectively.
finishˈfɪnɪʃ
to complete an activity, task, or period of time, or to reach its end.
workloadˈwɜːrkloʊd
the amount of work a person has to do.
reportrɪˈpɔːrt
to give information about something that happened or about the status of work.
action itemˈækʃən ˈaɪtəm
a specific task assigned to someone after a meeting or discussion.
Vocabulary for goals, results, progress, productivity, milestones, and deliverables.
resultrɪˈzʌlt
something that happens or is produced because of an action, process, event, test, or calculation
goalɡəʊl
something you want to achieve.
productivityˌproʊdʌkˈtɪvəti
the amount of useful work that a person, company, or machine can produce in a particular time.
progressˈprɑːɡres
improvement or development toward a better or more complete state.
objectiveəbˈdʒektɪv
a specific result that a person or organization plans to achieve.
milestoneˈmaɪlˌstoʊn
an important event or stage that shows progress in a project, life, or development.
targetˈtɑːrɡɪt
a specific goal or result that someone plans to achieve.
efficiencyɪˈfɪʃənsi
the ability to do a job well while using as little time, energy, or money as possible.
outcomeˈaʊtˌkʌm
the result that comes from an action, process, meeting, or situation.
deliverabledɪˈlɪvərəbəl
a specific piece of work, product, document, or result that must be provided as part of a project.
Words for schedules, deadlines, bookings, reminders, decisions, and task importance.
urgentˈɜːrdʒənt
needing immediate attention or action.
high-priorityˌhaɪ praɪˈɔːrəti
more important than other tasks and needing attention first.
prioritypraɪˈɔːrəti
the level of importance that decides how soon something should be handled.
planningˈplænɪŋ
the activity of deciding before something happens what you want to do and how you will do it.
postponepəˈspəʊn
to delay an event or action until a later time or date.
bookbʊk
to arrange and keep a place, table, room, or service for a future time.
appointmentəˈpɔɪntmənt
an arrangement to meet someone at a particular time, especially a professional such as a doctor
cancelˈkænsl
to decide that a planned event, booking, or order will not happen
reserverɪˈzɜːrv
to arrange for a place, item, or service to be kept for someone to use later
remindrɪˈmaɪnd
to make someone remember something they need to do or know.
appointment bookəˈpɔɪntmənt bʊk
a book or calendar used to record scheduled meetings and appointments.
desk bookingˈdɛsk ˌbʊkɪŋ
the process of reserving a workspace or desk in an office for a specific time.
low-priorityˌloʊ praɪˈɔːrəti
less important than other tasks and not needing immediate attention.
deadlineˈdedlaɪn
the latest time or date by which something must be finished.
reminderrɪˈmaɪndər
a message or signal that helps you remember to do something.
scheduleˈʃedjuːl
to arrange for something to happen at a particular time.
rescheduleˌriːˈʃedjuːl
to arrange for an event to happen at a different time or date
calendarˈkælɪndər
a system or tool for showing dates, days, weeks, and planned events.
importantɪmˈpɔːrtənt
having great value, influence, or meaning, so that people should pay attention to it.
prioritizepraɪˈɔːrətaɪz
to decide which tasks or problems are most important and should be done first.
checklistˈtʃekˌlɪst
a list of tasks or items to check off as they are completed.
decisiondɪˈsɪʒən
a choice that you make after thinking about what to do.
Common terms for meetings, conferences, agendas, discussions, and participation.
brainstormˈbreɪnstɔːrm
to think of many ideas quickly, especially with other people, before choosing the best ones.
team meetingˈtiːm ˈmiːtɪŋ
a meeting for members of the same team to discuss work, plans, or problems.
conferenceˈkɑːnfərəns
a large formal meeting where people discuss a particular subject, often over one or more days.
meeting minutesˈmiːtɪŋ ˈmɪnɪts
an official written record of what was discussed and decided at a meeting.
staff meetingstæf ˈmiːtɪŋ
a meeting for employees to discuss work issues, plans, or updates.
inviteɪnˈvaɪt
to ask someone to come to a party, meal, meeting, or other event.
workshopˈwɜːrkʃɑːp
a meeting where people learn practical skills
agendaəˈdʒendə
a list of topics or tasks to be discussed or done at a meeting.
briefingˈbriːfɪŋ
a short meeting at which people receive important information or instructions, often before an activity
meetingˈmiːtɪŋ
an event where people come together to discuss or decide something.
discussiondɪˈskʌʃən
a conversation in which people share ideas or opinions about a topic.
attendəˈtend
to be present at an appointment, meeting, class, or event.
discussdɪˈskʌs
to talk about a topic with someone in order to share ideas or make a decision.
meetmiːt
to see and speak to someone by arrangement or chance
Words for slides, speakers, visual aids, and presenting information to an audience.
slide deckˈslaɪd dek
a set of presentation slides used together to explain information or ideas.
whiteboardˈwaɪtbɔːrd
a smooth white board that you write on with special markers and can wipe clean.
speakerˈspiːkər
a person who gives a talk or presentation to an audience.
microphoneˈmaɪkrəfoʊn
a device that records your voice or makes it louder through speakers.
presentprɪˈzent
to give information, ideas, or work to an audience in a formal way.
presentation slideˌprezənˈteɪʃən slaɪd
one page of a digital presentation, usually containing text, images, or charts.
presentationˌprezənˈteɪʃən
a talk that gives information to an audience, often using slides.
projectorprəˈdʒektər
a device that shows images or video on a screen or wall.
Words that describe how workplace information is expressed, explained, and understood.
formalˈfɔːrməl
suitable for official, business, or special occasions.
politelypəˈlaɪtli
in a way that shows good manners and respect for other people.
formallyˈfɔːrməli
in an official or correct way, following accepted rules, customs, or procedures.
detaileddɪˈteɪld
including many specific facts or pieces of information.
unclearʌnˈklɪr
not easy to understand, see, hear, or know for certain.
explainɪkˈspleɪn
make something clear and easy to understand
readableˈriːdəbəl
clear enough to read easily, or written in a way that is easy to understand.
concisekənˈsaɪs
giving necessary information in few words.
informalɪnˈfɔːrml
relaxed and friendly, without strict official rules, clothes, or language.
briefbriːf
lasting only a short time, or expressed in only a few words.
lengthyˈleŋθi
lasting a long time or containing many words, often longer than expected or wanted.
Devices, features, and actions used for workplace calls and voice communication.
phone lineˈfoʊn laɪn
a telephone connection used to make or receive calls.
transfertrænsˈfɜːr
to connect a phone call to another person, department, or extension.
phonefoʊn
a device that lets you talk to someone who is in another place, and often send messages or use the internet.
intercomˈɪntərkɑːm
a communication system that lets people speak to each other between rooms or through an entrance.
desk phoneˈdɛsk ˌfoʊn
a telephone that sits on a desk, especially one used in an office.
voicemailˈvɔɪsmeɪl
a recorded phone message left when the person called cannot answer.
callkɔːl
to speak to someone by phone.
speakerphoneˈspiːkərfoʊn
a phone feature or device that lets people speak and listen without holding the handset.
answerˈænsər
to reply to a question, message, or phone call.
conference callˈkɑːnfərəns kɔːl
a phone call in which three or more people in different places can talk together.
headsetˈhedset
headphones or earphones, usually with a microphone, worn to listen and speak hands-free.
video callˈvɪdioʊ kɔːl
a phone or internet call in which people can see and hear each other on a screen.
extension numberɪkˈstenʃən ˌnʌmbər
an extra telephone number used to reach a specific person or department within an organization.
conference phoneˈkɑːnfərəns foʊn
a phone with a speaker and microphone, used by several people in a room to join a call.
Vocabulary for email fields, attachments, replies, notifications, and internal messages.
attachmentəˈtætʃmənt
a file sent together with an email.
replyrɪˈplaɪ
a message sent as an answer to a previous message.
attachedəˈtætʃt
included with an email or document as an extra file or item.
forwardˈfɔːrwərd
to send a letter, message, or other item on to another person or address.
inboxˈɪnbɑːks
the folder in an email account where new received messages appear.
messageˈmesɪdʒ
a piece of information sent or given to someone.
attachəˈtætʃ
join a document or file to something
recipientrɪˈsɪpiənt
a person who receives something, especially a message, letter, package, or payment.
announcementəˈnaʊnsmənt
a spoken or written public statement that gives people important information
detachdɪˈtætʃ
to remove an attached file or item from an email, message, or record.
emailˈiːmeɪl
to send a message or document by electronic mail.
subject lineˈsʌbdʒekt laɪn
the short title of an email that shows what the email is about.
responserɪˈspɑːns
a spoken, written, or practical answer or reaction to something.
outboxˈaʊtbɑːks
the folder in an email account where messages wait before they are sent.
notificationˌnoʊtɪfɪˈkeɪʃən
an official or automatic message that informs someone about something.
contact listˈkɑːntækt lɪst
a list of people or organizations with their phone numbers, email addresses, or other contact details.
directorydəˈrektəri
an organized list of names, addresses, phone numbers, or files that helps you find information.
notifyˈnoʊtɪfaɪ
to officially tell someone about something important.
senderˈsendər
a person who sends a message, letter, package, or payment.
sendsend
to cause a message, object, or document to go or be delivered to another person or place
memoˈmemoʊ
a short written message used inside an organization to share information.
Computers, devices, storage hardware, and accessories used at a workstation.
webcamˈwɛbˌkæm
a camera connected to a computer or built into it, used for video calls or sending live video over the internet.
keyboardˈkiːbɔːrd
a set of keys used to enter text, numbers, and commands into a computer or typewriter
screen protectorˈskriːn prəˌtɛktər
a thin piece of clear plastic or glass put on a phone, tablet, or computer screen to protect it from scratches or damage.
flash driveˈflæʃ ˌdraɪv
a small portable storage device that plugs into a computer and holds files.
memory cardˈmɛməri ˌkɑːrd
a small removable card used to store photos, videos, music, or other data in a camera, phone, or other device.
smartphoneˈsmɑːrtˌfoʊn
a mobile phone with a screen that can use the internet, run apps, and take photos or videos.
docking stationˈdɑːkɪŋ ˌsteɪʃən
a device that lets a laptop, tablet, or phone connect easily to power, a monitor, keyboard, and other equipment.
devicedɪˈvaɪs
a piece of electronic equipment, such as a computer, phone, or tablet.
modemˈmoʊdəm
a device that connects a computer or home network to the internet through a telephone, cable, or other service line.
laptopˈlæptɑːp
a portable computer with a built-in screen and keyboard.
remote controlrɪˌməʊt kənˈtrəʊl
a small handheld device used to operate a TV, projector, or other equipment from a distance.
routerˈraʊtər
a device that connects computers, phones, and other devices to a network, especially to the internet.
computerkəmˈpjuːtər
an electronic machine used to store information, run programs, and work with digital data.
hard driveˈhɑːrd ˌdraɪv
a device inside or connected to a computer that stores programs, documents, photos, and other data.
machineməˈʃiːn
a device with moving or electronic parts that uses power to do a particular job.
Cables, chargers, adapters, sockets, and other items that connect and power devices.
network cableˈnetwɜːrk ˌkeɪbəl
a cable used to connect a computer or device to a wired network.
USB cableˌjuː ɛs ˈbiː ˈkeɪbəl
a cable with a USB connector, used to connect electronic devices to a computer, charger or power source and often to transfer data.
phone chargerˈfəʊn ˌtʃɑːrdʒər
a device or cable used to recharge a mobile phone battery.
cable organizerˈkeɪbəl ˈɔːrɡənaɪzər
a holder, clip, box, or similar item used to keep cables tidy and stop them from tangling.
HDMI cableˌeɪtʃ diː em ˈaɪ ˌkeɪbəl
a cable used to send digital video and audio between devices such as a computer and a monitor.
chargerˈtʃɑːrdʒər
a device that supplies electrical power to recharge a battery
socketˈsɑːkɪt
a fixed point in a wall where you put a plug to connect an electrical device to the power supply.
charging stationˈtʃɑːrdʒɪŋ ˌsteɪʃən
a place or device with power connections where phones, tablets, or other electronic devices can be charged.
adapterəˈdæptər
a device that lets one type of plug, socket, or connection work with another.
batteryˈbætəri
a device that stores electrical energy and provides power for a phone, toy, car, or other equipment.
cable tieˈkeɪbəl taɪ
a thin plastic strip that locks around cables or other items to hold them tightly together.
cableˈkeɪbəl
a thick wire or group of wires used to carry electricity, data, or signals.
power stripˈpaʊər strɪp
a device with several power sockets that lets multiple electrical devices plug into one outlet.
power cableˈpaʊər ˌkeɪbəl
a cable that carries electricity to a device or machine.
power adapterˈpaʊər əˌdæptər
a device that lets electrical equipment connect to a different type of socket or power supply.
outletˈaʊtlet
a place in a wall, especially in American English, where you plug in electrical equipment to get power.
extension cordɪkˈstenʃən kɔːrd
a long electrical cable with sockets that lets you use power farther away from a wall outlet.
Programs, websites, controls, and screen elements used in everyday digital work.
toolbarˈtuːlbɑːr
a row or area of buttons in a computer program that lets you quickly use common tools or commands.
browserˈbraʊzər
a program used to open and view websites on the internet.
iconˈaɪˌkɑːn
a small picture or symbol on a computer or phone screen that represents an app, file, or action.
keyboard shortcutˈkiːbɔːrd ˈʃɔːrtkʌt
one key or a combination of keys that quickly performs an action on a computer without using a menu or mouse.
pointerˈpɔɪntər
a small arrow or other mark on a computer screen that moves when you move the mouse or touchpad and shows where you can click.
search barsɜːrtʃ bɑːr
a box on a screen where you type words to find information, items, or pages.
onlineˌɒnˈlaɪn
connected to the internet or available through the internet.
buttonˈbʌtən
a small physical or on-screen control that you press or click to perform an action
configurekənˈfɪɡjɚ
to set the options and parts of a computer, device, or system so that it works in the way needed.
installɪnˈstɔːl
to put a piece of equipment, a system, or a computer program in place so that it is ready to use.
offlineˌɒfˈlaɪn
not connected to the internet or not available through the internet.
tabtæb
one separate page or section open inside a browser or program window.
browsebraʊz
to look through a shop, book, website, or list in a relaxed way, without looking for one exact thing.
windowˈwɪndoʊ
a rectangular area on a computer screen that shows an open program, file, or webpage.
QR codeˌkjuː ˈɑːr koʊd
a square two-dimensional barcode that can be scanned with a phone to open digital information, such as a website, menu, or payment page
searchsɝːtʃ
to try to find someone or something by looking carefully
applicationˌæplɪˈkeɪʃən
a computer program designed for a particular task or service.
shortcutˈʃɔːrtˌkʌt
a quick way to reach a place, open a file, or perform an action, especially on a computer.
websiteˈwebsaɪt
a set of related web pages on the internet with one address or domain name.
dashboardˈdæʃbɔːrd
a screen that shows key information, metrics, and controls in one place.
softwareˈsɔːftwer
the programs and operating information used by a computer or device.
cursorˈkɜːrsər
a movable mark or pointer on a computer screen that shows where you can click, type, or work.
programˈproʊɡræm
a piece of software that gives a computer instructions to do a particular task.
Logins, passwords, accounts, privacy, and digital information protection.
usernameˈjuːzərneɪm
the name that identifies a user when they log in to an account or system.
password-protectedˈpæswɜːrd prəˌtɛktɪd
protected so that a person must enter a password before opening or using it.
password managerˈpæswɜːrd ˈmænɪdʒər
a program or app that stores passwords securely and can help create or fill them in when needed.
confidentialˌkɑːnfɪˈdenʃəl
intended to be kept private and shared only with authorized people.
privacy policyˈpraɪvəsi ˌpɑːləsi
a document explaining how an organization collects, uses, stores, and protects personal data
passwordˈpɑːswɜːrd
a secret word or set of characters used to enter an account or system.
log inlɒɡ ˈɪn
to enter a computer system or online account using your username and password.
security policysɪˈkjʊrəti ˌpɑːləsi
a set of rules that explains how an organization protects its systems, data, and users.
data protectionˈdeɪtə prəˌtekʃən
the rules and measures used to keep personal or business information safe and used legally.
loginˈlɔːɡɪn
the information or process used to enter a computer system, website, or account.
accountəˈkaʊnt
a personal record in a computer system or website that lets a user access services and store information.
log outlɒɡ ˈaʊt
to leave a computer system or online account so that it is no longer open for your use.
Words for storing, naming, sharing, copying, and managing computer files.
deletedɪˈliːt
to remove a file, message, or other data from a computer or system.
shared driveˌʃerd ˈdraɪv
a storage area on a computer network that several people can access and use.
cloud storageˈklaʊd ˌstɔːrɪdʒ
an online service for storing files on remote servers instead of only on your own computer.
file pathˈfaɪl pæθ
the exact location of a computer file, showing the drive and folders where it is stored.
uploadˌʌpˈloʊd
to send a file from your device to a website, app, or online system.
version controlˈvɜːrʒən kənˌtroʊl
a system for tracking and managing changes to a document or file over time.
copyˈkɑːpi
to make another version of the same document, file, text, or image.
searchableˈsɝːtʃəbəl
designed so that you can look for words, names, or information in it electronically.
file nameˈfaɪl neɪm
the name given to a computer file to identify it.
versionˈvɝː.ʒən
a particular form of a product, document, or software that is different from earlier or other forms.
folder structureˈfoʊldər ˌstrʌktʃər
the way folders and subfolders are organized to store computer files.
downloadˌdaʊnˈloʊd
to copy a file from the internet or another system onto your device.
copiedˈkɒpid
made to be the same as another text, picture, file, or object.
saveseɪv
to store a computer file or changes so they are not lost.
editableˈɛdɪtəbəl
able to be changed, corrected, or updated, especially on a computer.
Spreadsheet parts, calculations, graphs, databases, and basic data analysis.
spreadsheetˈspredʃiːt
a computer document with rows and columns used to organize numbers, data, or calculations.
formulaˈfɔːmjələ
a rule or calculation entered in a spreadsheet cell to produce a result.
rowrəʊ
a horizontal line of cells or information in a table or spreadsheet.
calculatorˈkælkjəˌleɪtər
a small electronic device used for doing mathematical calculations.
graphɡræf
a diagram that shows numbers or changes using lines, bars, or points.
databaseˈdeɪtəbeɪs
an organized collection of information, usually stored electronically so that it can be searched and updated
columnˈkɒləm
a vertical line of cells or information in a table or spreadsheet.
calculateˈkælkjəleɪt
to find a number, amount, or answer by using mathematics.
spreadsheet cellˈsprɛdˌʃiːt sɛl
one small box in a spreadsheet where you can type a number, word, or formula.
Printers, scanners, copying equipment, consumables, and print-related actions.
paper trayˈpeɪpər treɪ
the part of a printer or copier that holds paper before or after printing.
scanskæn
to read a barcode or document with an electronic device.
tonerˈtoʊnər
a fine powder used instead of liquid ink in laser printers and photocopiers.
scannerˈskænər
a machine that copies a paper document or image into a digital file.
copierˈkɒpiər
a machine that makes paper copies of documents or images.
shredderˈʃredər
a machine that cuts paper documents into very small pieces for disposal or security.
scannedskænd
copied from paper into a digital image or file using a scanner.
printerˈprɪntər
a machine that produces words on paper
printer paperˈprɪntər ˈpeɪpər
sheets of paper made or used for printing documents in a printer.
printprɪnt
to produce text or images on paper using a printer.
printoutˈprɪntaʊt
a document or information printed on paper from a computer or other device.
cartridgeˈkɑːrtrɪdʒ
a small replaceable container or unit that is put into a device, such as a printer, filter, faucet, or tool, to supply material or make it work.
shredʃred
to cut a document into very small strips or pieces, usually to destroy private information.
inkɪŋk
colored liquid or paste used in pens, printers, or presses for writing or printing.
Pens, pencils, paper, notebooks, markers, and other everyday writing materials.
stampstæmp
a small tool used to print a mark, date, or official design on paper.
stationeryˈsteɪʃəˌneri
paper, envelopes, pens, and other writing materials used in an office or for correspondence.
markerˈmɑːrkər
a pen with a thick felt tip used for writing or drawing bold lines, often on boards or labels.
paperˈpeɪpər
thin material made in sheets, used for writing, printing, drawing, or wrapping things.
notebookˈnoʊtbʊk
a book of blank or lined pages used for writing notes.
pencil holderˈpɛnsəl ˌhoʊldɚ
a cup, case, or small container used to keep pencils together on a desk or in a bag.
highlighterˈhaɪˌlaɪtər
a pen with bright ink used to mark important words or lines in a text.
penpɛn
a small tool used for writing or drawing with ink
stamp padˈstæmp ˌpæd
a small pad with ink used to put ink on a rubber stamp.
graph paperˈɡræf ˌpeɪpər
paper printed with many small squares, used for drawing graphs, plans, diagrams, or accurate shapes.
eraserɪˈreɪsər
an object used to remove pencil marks or writing from a board.
rulerˈruːlər
a straight measuring tool used to draw straight lines and measure length.
notepadˈnoʊtpæd
a small pad or notebook used for writing notes
memo padˈmɛmoʊ pæd
a small pad of paper used for writing short notes, reminders, or messages.
pencilˈpensəl
a writing tool with a thin piece of graphite inside, whose marks can usually be erased.
ink padˈɪŋk pæd
a small soft pad containing ink, used to put ink on a rubber stamp.
sticky noteˈstɪki noʊt
a small piece of paper with a lightly sticky strip, used for short notes and reminders.
index cardˈɪndɛks kɑːrd
a small stiff card used for writing notes, facts, or information that can be sorted and stored.
Tools and materials for fastening, cutting, correcting, protecting, and joining paper.
tietaɪ
to fasten something using string, rope, or laces, usually by making a knot.
clipklɪp
a small object used to hold papers, hair, or other things together or in place.
masking tapeˈmæskɪŋ teɪp
a paper tape that is easy to remove, used to cover edges or surfaces that should not be painted.
clipboardˈklɪpbɔːrd
a flat board with a clip at the top for holding papers while you write on them.
rubber bandˈrʌbər bænd
a small thin ring of rubber used to hold papers or other small things together.
paper cutterˈpeɪpər ˌkʌtər
a tool or machine used to cut sheets of paper in a straight line.
glue stickˈɡluː ˌstɪk
solid glue in a small tube that is rubbed onto paper or card to stick things together.
staplerˈsteɪplər
a tool used to join papers or other materials with small metal staples.
paperclipˈpeɪpərˌklɪp
a small piece of bent metal or plastic used to hold several sheets of paper together.
thumbtackˈθʌmtæk
a short pin with a broad flat head, used for fastening paper to a wall or noticeboard.
pushpinˈpʊʃˌpɪn
a short pin with a wide head, used to fasten paper, photos, or notes to a board or wall.
plastic sleeveˈplæstɪk sliːv
a thin cover or pocket made of plastic, used to protect a sheet of paper or a document.
tapeteɪp
a long, narrow strip of material that is sticky on one side and is used to join, cover, or hold things together.
scissorsˈsɪzərz
a cutting tool with two blades and handles, used for cutting paper, fabric, or similar materials.
hole punchˈhoʊl ˌpʌntʃ
a small tool used to make round holes in sheets of paper, especially so they can be put in a folder or binder.
adhesiveədˈhiːsɪv
a substance such as glue that makes things stick together.
securesɪˈkjʊr
to fasten something firmly so it does not move or come loose.
glueɡluː
a sticky substance used for joining things together.
laminatorˈlæmɪneɪtər
a machine that covers paper or cards with a thin clear plastic layer to protect them.
correction fluidkəˈrɛkʃən ˈfluːɪd
a white liquid used to cover mistakes in writing or printing so you can write over them when it dries.
sheet protectorˈʃiːt prəˌtɛktər
a clear plastic sleeve used in a binder to keep one or more sheets of paper clean and undamaged.
correction tapekəˈrɛkʃən teɪp
a thin white tape used to cover mistakes in writing or printing so you can write over them.
binder clipˈbaɪndər klɪp
a strong metal clip with folding handles used to hold a thick stack of papers together.
binder ringˈbaɪndər rɪŋ
a metal ring in a binder that opens and closes to hold sheets of paper with holes in them.
laminating pouchˈlæməˌneɪtɪŋ paʊtʃ
a clear plastic sleeve used with a laminator to seal and protect a paper document.
Folders, binders, labels, trays, and systems for organizing and keeping records.
labelˈleɪbəl
to put a name, description, or information tag on something.
inbox trayˈɪnˌbɑːks ˌtreɪ
a tray on a desk for papers, letters, or documents that have arrived and need attention.
file labelfaɪl ˈleɪbəl
a label on a file or folder that identifies what it contains.
labeledˈleɪbəld
having a label that gives information about what something is or where it belongs.
filedfaɪld
stored in an organized place or system so it can be found later.
document holderˈdɑːkjumənt ˈhoʊldər
a stand, folder, or clip that keeps papers in place so they are easy to read, view, or carry.
archive boxˈɑːrkaɪv bɑːks
a box used for keeping old records, papers, or documents for a long time.
tab dividerˈtæb dɪˌvaɪdər
a sheet with a small projecting part for a label, used to separate and find sections in a folder or binder.
positionpəˈzɪʃən
to put someone or something in a particular place or arrangement
archivedˈɑːrkaɪvd
stored permanently or for a long time as an official record.
letter trayˈlɛtər ˌtreɪ
a shallow container kept on a desk for holding letters, papers, or documents in order.
binderˈbaɪndər
a hard folder with rings inside for holding punched papers.
filing cabinetˈfaɪlɪŋ ˌkæbɪnət
a piece of office furniture with drawers used for storing documents in folders.
label makerˈleɪbl ˌmeɪkər
a small machine used to print adhesive labels for names, files, containers, or other objects.
manila folderməˈnɪlə ˌfoʊldər
a stiff light-brown paper folder used to hold and organize documents.
filefaɪl
to put a document in the correct place in a filing system.
archive folderˈɑːrkaɪv ˈfoʊldər
an email or file folder used to store older items that are not needed often but should be kept.
archiveˈɑːrkaɪv
to store old records, messages, or files so they are kept but not actively used.
organizeˈɔːrɡənaɪz
to arrange or plan things, activities, or information so they are orderly and useful.
arrangeəˈreɪndʒ
to put things in a neat, useful, or planned order.
sortsɔːrt
to arrange things into groups or in a particular order.
document managementˈdɑːkjumənt ˈmænɪdʒmənt
the work of creating, storing, organizing, tracking, and controlling access to documents.
filing systemˈfaɪlɪŋ ˌsɪstəm
a planned way of arranging and storing documents so they can be found easily.
sortedˈsɔːrtɪd
put into separate groups or into the correct order according to type, color, size, or another feature.
folderˈfoʊldər
a folded cover or container used to keep and organize papers
file dividerˈfaɪl dɪˌvaɪdər
a sheet, often with a tab, used to separate sections in a file, folder or binder.
file trayˈfaɪl treɪ
a flat container kept on a desk for holding papers, letters, or documents.
Common workplace documents and actions for drafting, editing, signing, and reviewing them.
draftdræft
an unfinished email or document saved before it is sent or finalized.
signedsaɪnd
having a person's signature written on it to show agreement or approval.
notice boardˈnəʊtɪs bɔːrd
a board on a wall where announcements, messages, or information are displayed
editˈedɪt
to change and improve a text before it is finished or published.
corkboardˈkɔːrkˌbɔːrd
a board made of cork where notes, photos, or papers can be attached with pins.
templateˈtemplət
a pre-made pattern or document that you can reuse and change for a specific purpose.
signatureˈsɪɡnətʃər
a person’s written name or mark used to show agreement or prove identity.
contractˈkɑːntrækt
a formal legal agreement between people or organizations, or the document that records it.
business cardˈbɪznəs ˌkɑːrd
a small card with a person's name, job title, company, and contact details.
formatˈfɔːrmæt
to arrange the appearance and layout of a document or file.
bulletin boardˈbʊlətɪn bɔːrd
a board where written notices, announcements, or information are posted for public viewing.
pinboardˈpɪnˌbɔːrd
a board on a wall where notes, pictures, or papers are attached with pins.
unsignedˌʌnˈsaɪnd
not having a person's signature written on it.
formfɔːrm
a document with spaces for personal information
handoutˈhændaʊt
a document or sheet of information given to students or participants.
documentˈdɑːkjument
to record or support something with written, photographic, or other evidence
proofreadˈpruːfriːd
to read a text carefully to find and correct small errors before it is finished.
brochurebroʊˈʃʊr
a small magazine or booklet with pictures and information about a product, place, service, or event.
flyerˈflaɪər
a small printed sheet that gives information or advertises an event, product, or service.
letterheadˈletərˌhed
the printed name, address, and logo of a company or organization at the top of official paper.
proposalprəˈpoʊzəl
a formal plan or suggestion offered for someone to consider or approve.
writeraɪt
to form letters, words, or numbers on paper or a screen
posterˈpoʊstər
a large printed picture or notice put on a wall for information, decoration, or advertising.
underlineˌʌndərˈlaɪn
to draw or place a line under a word, sentence, or piece of text.
revisionrɪˈvɪʒən
a changed or improved version of a document, plan, or piece of work.
agreementəˈɡriːmənt
an arrangement or decision accepted by two or more people or organizations.
highlightˈhaɪlaɪt
to mark text, an object, or an area with color or light so that people notice it.
recordrɪˈkɔːrd
to write down or enter information so it is kept for future use.
Words for letters, parcels, labels, delivery, couriers, and office mail handling.
parcelˈpɑːrsəl
a wrapped package sent or delivered to someone.
packing slipˈpækɪŋ slɪp
a document inside or attached to a package that lists the items packed in it.
mailboxˈmeɪlbɑːks
a container or place where letters and messages are delivered or stored.
postageˈpoʊstɪdʒ
the money paid to send a letter or package by mail.
courierˈkʊriər
a person or company that delivers packages, documents, or messages quickly.
addressəˈdres
the place where a person lives or works
mailroomˈmeɪlruːm
a room in an office where incoming and outgoing mail and packages are sorted and handled.
receiverɪˈsiːv
to get something that someone sends or gives to you.
address labeləˈdrɛs ˌleɪbəl
a small piece of paper or sticker printed or written with an address for a letter, parcel, or envelope.
deliverydɪˈlɪvəri
the act or process of taking goods or other items to a person or place
envelopeˈenvəloʊp
a flat paper cover used for sending or storing a letter or document.
return labelrɪˈtɜːrn ˈleɪbəl
a shipping label used to send a purchased item back to the seller.
deliverdɪˈlɪvər
to take goods, food, or other items to the person or place for which they are intended
packing tapeˈpækɪŋ teɪp
strong sticky tape used for closing cardboard boxes and parcels.
delivery notedɪˈlɪvəri noʊt
a document sent with delivered goods that lists what has been delivered.
Vocabulary for supplies, suppliers, orders, stock, purchasing, and inventory control.
equipmentɪˈkwɪpmənt
the tools, machines, or other things needed for a particular activity.
supplysəˈplaɪ
an amount of something that is available or kept so it can be used when needed.
catalogˈkætəˌlɔːɡ
an organized list of things that a shop, library, website, or service has available.
purchase orderˈpɜːrtʃəs ˌɔːrdər
an official document a business sends to a supplier to request goods or services.
tooltuːl
an object that you hold or use with your hands to make, repair, or do something.
vendorˈvendər
a person or company that sells goods or services, especially to another business.
stockstɑːk
a supply of goods or other things available for sale or use
suppliersəˈplaɪər
a person or company that provides goods, materials, or services
inventoryˈɪnvənˌtɔːri
the goods, ingredients, or supplies that a business has in stock.
purchaseˈpɜːrtʃəs
something that a customer buys, or the act of buying it.
barcodeˈbɑːrkoʊd
a pattern of lines or squares on a product that a scanner reads to identify it and its price.
price listˈpraɪs lɪst
a document that shows the prices of a seller’s products or services.
orderˈɔːrdər
to ask for goods, services, food, or drinks to be supplied
office supplyˈɑːfɪs səˌplaɪ
an item used in an office, such as paper, pens, folders, or clips.
resourceˈriːsɔːrs
something such as money, time, information, or equipment that helps you do work or achieve a goal.
Terms for budgets, invoices, expenses, salaries, payments, and financial records.
tax documentˈtæks ˌdɑːkjumənt
an official paper or electronic file that contains information needed for calculating or reporting taxes.
bank statementbæŋk ˈsteɪtmənt
a document from a bank showing money paid in, money paid out, and the account balance for a period.
receiptrɪˈsiːt
a paper showing that something was paid for
paymentˈpeɪmənt
the act of paying, or an amount of money paid for goods, services, or a debt.
expense reportɪkˈspens rɪˌpɔːrt
a document that lists work-related costs paid by an employee, usually to request repayment.
transactiontrænˈzækʃən
a business action in which money is paid, received, or moved.
paypeɪ
to give money for something you buy, use, or owe, or to someone for their work.
reimbursementˌriːɪmˈbɜːrsmənt
money paid back to someone who has spent their own money on approved costs.
salaryˈsæləri
a fixed amount of money paid regularly to an employee for their work.
estimateˈestɪmət
an approximate calculation of the cost, size, time, or amount of something.
payrollˈpeɪroʊl
the system or process a business uses to calculate and pay employees’ wages.
invoiceˈɪnvɔɪs
a document that lists goods or services supplied and states the amount to be paid.
budgetˈbʌdʒɪt
a plan for how much money is available and how it will be spent.
petty cashˈpeti ˌkæʃ
a small amount of cash kept in an office for minor everyday expenses.
expenseɪkˈspɛns
money that you spend on something, especially as part of doing your job or business.
Rules, procedures, approvals, audits, and documents that guide compliant work.
inspectionɪnˈspɛkʃən
a careful check, often official, to make sure something is safe, correct, or follows rules.
submitsəbˈmɪt
to send a document, request, or information for review or approval.
instructionɪnˈstrʌkʃən
information that tells someone what to do or explains how to do or use something
auditˈɔːdɪt
an official examination of financial records, processes, or documents to check that they are correct and follow rules.
compliancekəmˈplaɪəns
the act of following laws, rules, standards, or company policies.
guidelineˈɡaɪdlaɪn
advice or instructions that help people decide how to do something.
confirmkənˈfɜːm
to say that information is correct
rejectedrɪˈdʒɛktɪd
not accepted, approved, or allowed after someone considered it.
rejectrɪˈdʒekt
to officially refuse to accept or approve something.
ruleruːl
a statement that tells you what is or is not allowed in a particular game, situation, etc. see also gag rule ground rule
approvaləˈpruːvəl
official permission to do something or agreement that something is acceptable.
procedureprəˈsiːdʒər
a set order of steps for doing something correctly.
approvedəˈpruːvd
officially accepted or allowed.
policyˈpɑːləsi
an official plan or set of rules that an organization follows.
requestrɪˈkwest
to ask for something politely or formally.
approveəˈpruːv
to officially accept or allow something.
approval processəˈpruːvl ˈprəʊses
the set of steps used to check something and officially accept or allow it.
handbookˈhændˌbʊk
a book or document that gives practical information, instructions, or rules about a subject or organization.
officialəˈfɪʃl
approved, made, or announced by a person or organization with authority.
legalˈliːɡl
connected with the law, courts, lawyers, or official rules.
Words for clients, customers, service support, organizations, and business relationships.
supportsəˈpɔːrt
to give someone practical, emotional, financial, or physical help
packageˈpækɪdʒ
a group of services or features sold together for one price.
planplæn
a specific subscription option with a set price, features, and limits.
businessˈbɪznəs
the activity of making, buying, selling, or providing goods and services for money.
support desksəˈpɔːrt desk
a service team or point that receives and handles customer or user support requests.
organizationˌɔːrɡənəˈzeɪʃən
a company, association or other group of people that works together for a particular purpose.
help deskˈhɛlp ˌdɛsk
a service point where users get help with technical problems or questions.
customerˈkʌstəmər
a person or organization that buys, receives, or may buy goods or services from a business.
clientˈklaɪənt
a person or company that receives professional services from a business.
stakeholderˈsteɪkˌhoʊldər
a person or group that has an interest in a project, decision, or business because it can affect them.
companyˈkʌmpəni
an organization that produces or sells goods or services for money
customer serviceˈkʌstəmər ˈsɜːrvɪs
help and support that a company gives customers before, during, and after they buy or use its products or services.
negotiationnɪˌɡoʊʃiˈeɪʃən
a discussion in which people try to reach an agreement, especially in business or politics.
negotiatenɪˈɡoʊʃieɪt
to discuss a price, contract, or problem with someone in order to reach an agreement.
Vocabulary for issues, errors, checking, analysis, maintenance, and practical solutions.
verifyˈverɪfaɪ
to check carefully that something is true, accurate, or valid.
incorrectˌɪnkəˈrekt
not correct; containing a mistake.
problemˈprɒb.ləm
something that is wrong or difficult and needs to be solved.
measureˈmeʒər
to find the size, amount, level, or value of something using a tool or scale.
errorˈerər
a mistake, especially one in language, calculation, or a system.
monitorˈmɑːnɪtər
to watch or check something regularly to see how it changes or develops.
solutionsəˈluːʃən
a way to solve a problem or answer a difficult question, puzzle, or mystery.
analyzeˈænəlaɪz
to examine something carefully by looking at its parts, causes, or details.
reviewrɪˈvjuː
to look at or study something again to check it or remember it better.
repairrɪˈper
to make a damaged or broken thing work or look good again.
maintainmeɪnˈteɪn
to keep a machine, building, or system in good condition by checking it and repairing it when needed.
brokenˈbrəʊkən
damaged so that it does not work or is in pieces.
maintenanceˈmeɪn.tən.əns
regular work done to keep equipment, buildings, or systems in good condition and prevent problems.
bugbʌɡ
a mistake in software or a system that makes it work incorrectly.
noticeˈnoʊtɪs
to see, hear, or otherwise become aware of someone or something
troubleshootˈtrʌbəlʃuːt
to find and solve problems in a machine, system, or process.
backupˈbækʌp
extra help, a person, or a thing available if the main option fails or is not enough
issueˈɪʃ.uː
a matter or difficulty that needs attention or action.
Adjectives and adverbs for describing professional behavior, work style, and effectiveness.
user-friendlyˌjuːzərˈfrɛndli
easy for people to use, especially because the controls or instructions are clear.
reliablerɪˈlaɪəbl
able to be trusted to do what is needed or promised.
relaxedrɪˈlækst
calm and comfortable, without worry, stress, or tightness in the body.
organizedˈɔːrɡənaɪzd
arranged in a clear, orderly way, or good at planning and managing tasks
carefullyˈkerfəli
in a way that gives attention to what you are doing so that you avoid mistakes, damage or danger.
responsiblerɪˈspɑːnsəbəl
trusted to do the right thing and take care of duties.
disorganizeddɪsˈɔːrɡənaɪzd
not arranged, planned, or managed in a clear and orderly way.
efficientɪˈfɪʃnt
working well without wasting time, money, or energy.
professionalprəˈfeʃənl
showing the skill, competence, and conduct expected from someone at work
simpleˈsɪmpəl
easy to understand, do, make, or use because it is not complicated.
productiveprəˈdʌktɪv
able to produce good results or do a lot of useful work.
accurateˈækjərət
correct and without mistakes.
complexkəmˈplɛks
made of many connected parts or details and not easy to understand or deal with.
flexibleˈfleksəbl
able to change or adapt easily when plans or needs change.
ergonomicˌɜːrɡəˈnɑːmɪk
designed to fit the human body well, so that using it is comfortable, safe, and efficient.
punctualˈpʌŋktʃuəl
arriving or doing something at the agreed or correct time.
efficientlyɪˈfɪʃəntli
in a way that works well and does not waste time, money, or energy.
technicalˈteknɪkl
related to machines, computers, systems, or the practical details of how something works.
work-relatedˈwɜːrk rɪˌleɪtɪd
connected with a person's job, workplace, or professional duties.
functionalˈfʌŋkʃənəl
designed to be useful and practical, not mainly attractive or decorative.
essentialɪˈsɛnʃəl
completely necessary or very important for a particular purpose.
quicklyˈkwɪkli
at a fast speed or without much time passing.
convenientkənˈviːnjənt
easy to use, reach, or do, and suitable for what you need.
independentˌɪndɪˈpendənt
able to do things without help from other people.
practicalˈpræktɪkəl
focused on real use, skills, or experience rather than only ideas.
creativekriˈeɪtɪv
able to produce new and original ideas, work, or solutions.
corporateˈkɔːrpərət
connected with a company, especially a large business organization.
administrativeədˈmɪnɪstreɪtɪv
connected with the work of organizing records, documents, services, or daily operations in an office or organization.
clericalˈklerɪkl
connected with routine office work such as keeping records, typing documents, and filing papers.
managerialˌmænəˈdʒɪriəl
connected with managers or with the work of planning, organizing, and leading people in an organization.
organizationalˌɔːrɡənəˈzeɪʃənl
connected with the way a company or group is arranged, managed, or made to work.
effectiveɪˈfektɪv
successful in producing the result that was wanted or needed.
repetitiverɪˈpetətɪv
involving the same action, words, or pattern many times, often in a boring way.
financialfaɪˈnænʃl
connected with money, income, costs, banking, or the management of business funds.
strategicstrəˈtiːdʒɪk
connected with important long-term plans that help an organization reach its main goals.
analyticalˌænəˈlɪtɪkl
using careful study of facts, data, or details in order to understand or solve something.
stressfulˈstrɛsfəl
making you feel worried, tense, or under too much pressure.
demandingdɪˈmændɪŋ
needing a lot of time, effort, skill, or attention to do well.
professional-lookingprəˈfɛʃənəl ˈlʊkɪŋ
having a neat, serious, and skilled appearance that is suitable for a workplace or business situation.
Words for describing how an office space looks, feels, and is used.
traditionaltrəˈdɪʃənəl
connected with customs, beliefs, styles, or ways of doing things that people have followed for a long time.
spaciousˈspeɪʃəs
having a lot of room inside or around things, so people can move easily.
messyˈmɛsi
not clean or tidy, with things left in the wrong places.
quietˈkwaɪət
making little or no noise.
well-litˌwɛl ˈlɪt
having plenty of light, so that people can see clearly.
compactkəmˈpækt
small but arranged well, so that it uses space efficiently and is practical.
comfortableˈkʌmftəbl
pleasant to wear, use, sit on, or be in, without pain or difficulty.
accessibleəkˈsɛsəbəl
easy to reach, enter, get, or use.
sharedʃerd
made available for other people to use, see, or access.
noisyˈnɔɪzi
making a lot of loud or unpleasant sound.
privateˈpraɪvət
used by or belonging to one person or a small group, not available for everyone to use or enter.
crampedkræmpt
too small or crowded to be comfortable.
modernˈmɑːdərn
belonging to the present time or to recent times, not to the distant past.
publicˈpʌblɪk
open or available for all people to use, enter, or visit.
clutteredˈklʌtərd
filled with too many things, so a place looks untidy or is hard to use.
vacantˈveɪkənt
empty and available for use; in a hotel, not occupied by a guest.
Terms for availability, completion, approval, timing, scope, and current work states.
earlyˈɝːli
happening or existing near the beginning of a time, period, or event.
scheduledˈskedʒuːld
planned to happen at a particular time.
lateleɪt
arriving or happening after the expected or agreed time.
reservedrɪˈzɜːrvd
kept for a particular guest or purpose and not available to others.
bookedbʊkt
reserved in advance so that a room, seat, table, or service is kept for someone.
statusˈsteɪtəs
the current state or progress of a task, request, or situation.
overdueˌoʊvərˈduː
not done, paid, or returned by the expected time.
availableəˈveɪ.lə.bəl
able to be bought, used, or obtained.
permanentˈpɜːrmənənt
lasting for a long time or forever, not temporary.
pendingˈpendɪŋ
waiting to be done, decided, or completed.
operationalˌɑːpəˈreɪʃənəl
working correctly and ready to be used for its intended purpose.
unfinishedʌnˈfɪnɪʃt
not complete or not yet done completely.
openˈoʊpən
not closed, locked, or covered, so entry, exit, access, or a view inside is possible
completedkəmˈpliːtɪd
finished or done, with no more work needed.
unavailableˌʌnəˈveɪləbəl
not able to be bought, used, or obtained.
optionalˈɑːpʃənəl
available to choose but not required.
externalɪkˈstɝːnl
on the outside of something, or coming from outside it.
internalɪnˈtɝːnl
inside a thing, place, body, or organization, rather than outside it.
busyˈbɪzi
having a lot of work or many things to do.
personalˈpɝːsənəl
belonging to or connected with one particular person rather than with other people or work.
unofficialˌʌnəˈfɪʃl
not formally approved, made, or announced by a person or organization with authority.
company-wideˌkʌmpəni ˈwaɪd
affecting, involving, or applying to all parts of a company.
departmentalˌdiːpɑːrtˈmentl
connected with one department or with the departments of an organization.
Words describing physical or digital formats, materials, durability, and reusability.
magneticmæɡˈnɛtɪk
having the force that attracts iron, steel, or other magnets.
durableˈdjʊərəbl
strong and able to last a long time without breaking or wearing out.
replaceablerɪˈpleɪsəbəl
able to be removed and exchanged for another one of the same kind if it is broken, lost, or no longer useful.
digitalˈdɪdʒɪtəl
using or connected with computer technology and electronic signals, rather than older mechanical or paper methods.
foldableˈfoʊldəbl
able to be folded into a smaller or flatter shape, especially for easy storage or carrying.
electronicɪˌlekˈtrɑːnɪk
using or stored on computers or digital devices.
automaticallyˌɔːtəˈmætɪkli
done by a machine or system without a person controlling each action.
handwrittenˌhændˈrɪtən
written by hand with a pen or pencil, not typed or printed by a machine.
paperlessˈpeɪpərləs
using electronic documents and messages instead of printed paper.
stackableˈstækəbəl
designed so that one item can be placed on top of another, especially to save space.
printedˈprɪntɪd
produced on paper by a printer or printing machine.
laminatedˈlæməneɪtɪd
covered or sealed with a thin layer of clear plastic to protect the surface.
laminateˈlæmɪnət
a hard material made by joining thin layers together, used for floors, furniture, or work surfaces.
heavy-dutyˌhevi ˈdjuːti
made to do hard work or to be used very often without breaking.
adjustableəˈdʒʌstəbl
able to be changed in size, position, or setting to fit a need.
manualˈmænjuəl
done or controlled by a person rather than by a machine or computer automatically.
wiredwaɪərd
connected to something or working by means of electrical wires or cables.
portableˈpɔːrtəbl
easy to carry or move, so it can be used in different places.
reusableˌriːˈjuːzəbl
made so that it can be used again, often many times, instead of being thrown away after one use.
removablerɪˈmuːvəbəl
made so that it can be taken off, taken out, or moved away from something else.
printableˈprɪntəbəl
able or suitable to be printed on paper or as a file.
refillableˌriːˈfɪləbl
designed so that you can fill it again after the liquid, soap, or other contents have been used.
manuallyˈmænjuəli
by hand or by a person controlling something directly, not automatically.
wirelessˈwaɪərləs
working or sending signals without wires or cables, usually by radio signals, Bluetooth, or Wi-Fi.
disposabledɪˈspoʊzəbl
made to be used once or for a short time and then thrown away.
fragileˈfrædʒaɪl
easily broken, damaged, or harmed, so needing careful treatment.
lightweightˈlaɪtweɪt
not heavy and easy to carry or move.
digitallyˈdɪdʒɪtəli
using electronic technology, computer data, or digital devices.
writableˈraɪtəbəl
able to have words, marks, or computer data written on it or saved to it.
stationaryˈsteɪʃəˌnɛri
not moving or not changing position.
Office-related words whose exported definitions use a healthcare meaning.
signsaɪn
a physical change that a healthcare worker can observe or measure during an examination
screenskriːn
to test or ask questions to find possible signs of a disease or risk before a full diagnosis.
privacy screenˈpraɪvəsi skriːn
a movable screen used to stop others from seeing a patient during care.
charttʃɑːrt
to enter patient information, care, or observations into a medical chart.
reception deskrɪˈsepʃən desk
the desk at the entrance of a hospital or clinic where visitors and patients ask for information or check in.
consultantkənˈsʌltənt
a senior specialist doctor who gives expert advice and has major responsibility for patient care.
assessmentəˈsesmənt
the process of checking a patient's condition to decide what care is needed.
tabletˈtæblət
a small solid piece of medicine that you swallow.
follow-upˈfɑːloʊ ˌʌp
a later check or appointment to see how a patient is progressing after treatment.
Words whose exported definitions refer to hotels, restaurants, or guest service.
guestɡest
a customer staying at or using a hotel, restaurant, or similar service.
occupiedˈɑːkjupaɪd
being used by someone; in a hotel, having a guest staying in the room.
menuˈmenjuː
a list of food and drinks that customers can order in a restaurant, café, or bar
serverˈsɝːvər
a restaurant worker who takes customers' orders and brings food and drinks to their tables
checktʃek
a restaurant bill showing what was ordered and the amount to pay.
room numberˈruːm ˌnʌmbər
the number used to identify a particular room in a hotel.
Occasional words whose exported meanings belong to another topic or general context.
performancepɚˈfɔːrməns
a play, concert, dance, or other act that people do in front of an audience.
mousemaʊs
a small rodent with a pointed nose and a long thin tail, often found in houses or fields
platformˈplætfɔːrm
a flat raised surface that people can stand on or use for supporting things.
office hoursˈɑːfɪs ˌaʊərz
set times when a teacher or professor is available to meet students for questions, help, or advice.
annualˈænjuəl
An annual plant grows, flowers, makes seed, and dies within one year or one growing season.
plantplænt
a living thing such as a tree, flower, or grass, usually with roots, that grows in soil or water.
coordinationkoʊˌɔːrdnˈeɪʃən
the ability to use different parts of the body together smoothly and accurately.
stapleˈsteɪpəl
a basic food or product that people use often and consider necessary.
typetaɪp
a group of people or things that share the same main features.
sealsiːl
a sea mammal with a round body and flippers, which often lives in cold water and comes onto land or ice to rest.
ticketˈtɪkɪt
a paper or digital document that lets you travel, enter a place, or attend an event
business attireˈbɪznəs əˈtaɪɚ
clothing that is considered suitable for a business, office, or formal work situation.
access passˈækˌsɛs pæs
a card, badge, or document that allows someone to enter a building, room, or restricted area.
linklɪŋk
a connection between two or more people, things, places, or ideas.
hyperlinkˈhaɪpɚˌlɪŋk
a clickable word, image, or address that takes you to another web page, file, or place in a document.
access permissionˈækˌsɛs pɚˈmɪʃən
official or system-given authorization to enter a place or use a file, system, or service.
user permissionˈjuzɚ pɚˈmɪʃən
a setting or rule that controls what a particular user is allowed to see or do in a computer system.
admin rightsˈædmɪn raɪts
permissions that let a user control important settings, manage other users, or make major changes in a computer system.
evaluationɪˌvæljuˈeɪʃən
a careful judgment about how good, useful, or successful something is.
quality controlˈkwɑːləti kənˈtroʊl
the process of checking products, work, or services to make sure they reach the required standard.
contact numberˈkɑːntækt ˈnʌmbɚ
a telephone number that you can use to reach a person or organization.
morning meetingˈmɔːrnɪŋ ˈmiːtɪŋ
a meeting that takes place in the morning, often to plan the day’s work.
online meetingˈɑːnlaɪn ˈmiːtɪŋ
a meeting in which people talk and often see each other using the internet.
face-to-face meetingˌfeɪs tə ˈfeɪs ˈmiːtɪŋ
a meeting where people are in the same place and speak to each other directly.
agenda iteməˈdʒɛndə ˈaɪtəm
one subject on the list of things to discuss at a meeting.
talking pointˈtɔːkɪŋ pɔɪnt
an idea or subject that someone plans to mention in a discussion, meeting, or presentation.
presentation deckˌprɛzənˈteɪʃən dɛk
a set of slides prepared and shown during a presentation.
quotationkwoʊˈteɪʃən
a formal statement telling a customer how much particular goods or services will cost.
sales orderˈseɪlz ˈɔːrdɚ
a business document that records what a customer has ordered and the details of the sale.
financial reportfaɪˈnænʃəl rɪˈpɔːrt
a document that gives information about the money, costs, income, or results of a business or project.
balance sheetˈbæləns ʃiːt
a financial statement that shows what a company owns, what it owes, and its value at a particular date.
income statementˈɪnkʌm ˈsteɪtmənt
a financial statement that shows a company’s income, expenses, and profit or loss for a period of time.
cash flowˈkæʃ floʊ
the money that comes into and goes out of a business during a period of time.
operations managerˌɑːpəˈreɪʃənz ˈmænɪdʒɚ
a person who manages the daily work, processes, and resources of a business or department.
project managerˈprɑːdʒɛkt ˈmænɪdʒɚ
a person whose job is to plan, organize, and control the work needed to complete a project.
office assistantˈɑːfɪs əˈsɪstənt
a person who helps in an office by doing administrative tasks, answering messages, and organizing things.
conference tableˈkɑːnfərəns ˈteɪbəl
a large table in a meeting room where people sit to discuss business or other topics.
meeting tableˈmiːtɪŋ ˈteɪbəl
a table where people sit together for a meeting or discussion.
round tableˈraʊnd ˈteɪbəl
a table with a circular top, often used so everyone can face each other easily.
board tableˈbɔːrd ˈteɪbəl
a large table used in a boardroom for meetings of company directors or senior staff.
coworking spaceˈkoʊˌwɝːkɪŋ speɪs
a shared office where people from different companies or independent workers can rent places to work.
assigned deskəˈsaɪnd dɛsk
a desk that is officially given to a particular person to use at work.
quiet zoneˈkwaɪət zoʊn
an area where people are expected to speak quietly or not make noise.
focus areaˈfoʊkəs ˈɛriə
a part of a workplace set aside for work that needs concentration and few distractions.
collaboration areakəˌlæbəˈreɪʃən ˈɛriə
a part of a workplace designed for people to meet, discuss ideas, and work together.
printer areaˈprɪntɚ ˈɛriə
a place in an office where printers, paper, and other printing supplies are kept.
break areaˈbreɪk ˈɛriə
a place at work where people can rest, eat, or talk during short breaks.
professionallyprəˈfɛʃənəli
in a skilled, polite, and responsible way that is suitable for work or business.
accuratelyˈækjərətli
in a way that is correct, exact, and without mistakes.
promptlyˈprɑːmptli
quickly, at the expected time, or without unnecessary delay.
internallyɪnˈtɝːnəli
within a company, organization, system, or group, rather than outside it.
externallyɪkˈstɝːnəli
outside a company, organization, system, or group, especially when dealing with other people or bodies.
confidentiallyˌkɑːnfəˈdenʃəli
in a private way, with the understanding that the information must not be told to other people.
collaborativelykəˈlæbəˌreɪtɪvli
by working together with other people to produce or achieve something.
independentlyˌɪndɪˈpendəntli
without help, control, or direct influence from other people.
urgentlyˈɝːdʒəntli
in a way that is very important and needs to be dealt with immediately.
on timeɑːn ˈtaɪm
at the arranged, planned, or correct time, not late.
in personɪn ˈpɝːsən
by going somewhere yourself and being physically present, not by phone, email, or another person.
after hoursˌæftɚ ˈaʊɚz
after the normal time when an office, shop, or workplace is open or working.
during office hoursˈdʊrɪŋ ˈɑːfɪs ˌaʊɚz
at the times when an office is normally open and staff are working.
at workət ˈwɝːk
at the place where you do your job, or while you are doing your job.
at the deskət ðə ˈdesk
at the table or workstation where someone reads, writes, uses a computer, or does office tasks.
in the officeɪn ði ˈɑːfɪs
inside or at the room or building where office work is done.
by emailbaɪ ˈiːmeɪl
using email as the way to send information or communicate.
by phonebaɪ ˈfoʊn
using a telephone to speak to someone or give information.
on paperɑːn ˈpeɪpɚ
written, printed, or shown on sheets of paper, rather than only on a screen or in speech.
in writingɪn ˈraɪtɪŋ
in written or printed form, not only spoken.
face-to-faceˌfeɪs tə ˈfeɪs
happening with people physically present together, usually close enough to see and speak to each other directly.
hanging fileˈhæŋɪŋ faɪl
a folder with hooks or rails that hangs inside a drawer or file cabinet to hold papers.
document trayˈdɑːkjəmənt treɪ
an open tray kept on a desk for holding papers, letters, or documents that need attention or storage.
file cabinet keyˈfaɪl ˌkæbɪnət kiː
a small metal object used to lock or unlock a cabinet that stores files and documents.
desk grommetˈdesk ˌɡrɑːmət
a plastic or metal ring fitted into a hole in a desk so computer cables can pass through neatly.
laptop chargerˈlæpˌtɑːp ˈtʃɑːrdʒɚ
a device and cable used to give electrical power to a laptop and charge its battery.
copy paperˈkɑːpi ˌpeɪpɚ
plain sheets of paper used for printing, photocopying, and everyday office documents.
recycled paperˌriːˈsaɪkəld ˈpeɪpɚ
paper made partly or completely from old paper that has been processed and used again.
letter paperˈletɚ ˌpeɪpɚ
paper in the standard North American size of 8.5 by 11 inches, used for letters and office documents.
legal paperˈliːɡəl ˌpeɪpɚ
paper in a long North American size, usually 8.5 by 14 inches, often used for legal and official documents.
carbon paperˈkɑːrbən ˌpeɪpɚ
thin paper with a dark coating on one side, placed between sheets to make a copy while writing or typing.
colored paperˈkʌlərd ˈpeɪpər
paper that has a color other than white and is used for printing, notices, crafts, or office documents.
adhesive labelədˈhiːsɪv ˈleɪbəl
a small piece of paper or plastic with glue on the back, used to stick information onto an object.
mailing labelˈmeɪlɪŋ ˈleɪbəl
a label put on a letter or package that shows the name and address where it should be delivered.
folder labelˈfoʊldər ˈleɪbəl
a label on a folder that names or describes the papers kept inside it.
date stampˈdeɪt stæmp
a tool or printed mark that puts a date on a document, letter, or form.
signature stampˈsɪɡnətʃər stæmp
a stamp that reproduces a person's signature on documents instead of writing it by hand.
company stampˈkʌmpəni stæmp
a stamp used by a business to mark documents with its name, details, or official approval.
folder tabˈfoʊldər tæb
the small raised part on the edge of a folder where a label is placed so the folder can be found quickly.
binder spineˈbaɪndər spaɪn
the narrow outer back of a ring binder, usually visible on a shelf and often used for a label.
business envelopeˈbɪznəs ˈɛnvəˌloʊp
a standard envelope used in offices for sending formal letters, invoices, or other business documents.
padded envelopeˈpædɪd ˈɛnvəˌloʊp
an envelope with a soft protective layer inside, used for mailing small items that could be damaged.
mailing tubeˈmeɪlɪŋ tuːb
a strong cardboard or plastic tube used for sending rolled posters, plans, or large documents by mail.
parcel tapeˈpɑːrsəl teɪp
strong sticky tape used for closing boxes and packages before they are sent or stored.
transparent tapetrænˈspærənt teɪp
clear sticky tape used to attach, seal, or repair paper and other light materials.
double-sided tapeˌdʌbəl ˈsaɪdɪd teɪp
tape with glue on both sides, used to stick two surfaces together without the tape showing on top.
erasableɪˈreɪsəbəl
able to be removed from paper, a board, or a digital file by rubbing it out or deleting it.
spiral-boundˈspaɪrəl baʊnd
held together along one edge by a spiral wire or plastic coil, as with many notebooks and reports.
ring-boundˈrɪŋ baʊnd
held together by metal or plastic rings that pass through holes in the pages.
hardcopyˈhɑːrdˌkɑːpi
a printed copy of a document, file, or image, not the version stored on a computer.
softcopyˈsɔːftˌkɑːpi
an electronic copy of a document, file, or image that is stored or viewed on a computer.
typedtaɪpt
written using a keyboard or typewriter, rather than by hand.
forwardedˈfɔːrwərdɪd
sent on from one person, address, or email account to another.
time-sensitiveˈtaɪm ˌsɛnsətɪv
needing to be dealt with by a particular time because delay could cause a problem or make it useless.
business-criticalˈbɪznəs ˌkrɪtɪkəl
so important to a business that serious problems would happen if it failed, stopped, or was delayed.
client-facingˈklaɪənt ˌfeɪsɪŋ
involving direct communication with clients, or designed to be seen or used by clients.
customer-facingˈkʌstəmər ˌfeɪsɪŋ
involving direct communication with customers, or designed to be seen or used by customers.
team-basedˈtiːm beɪst
organized around a team or done by people working together as a team.
task-orientedˈtæsk ˌɔːriənˌtɪd
focused on completing specific pieces of work rather than mainly on ideas, relationships, or general discussion.
goal-orientedˈɡoʊl ˌɔːriənˌtɪd
focused on achieving clear aims and making decisions that help reach them.
deadline-drivenˈdɛdˌlaɪn ˌdrɪvən
strongly controlled or motivated by dates or times when work must be finished.
detail-orienteddɪˈteɪl ˌɔːriˈentɪd
careful about small facts, tasks, and possible mistakes when doing work.
result-orientedrɪˈzʌlt ˌɔːriˈentɪd
focused mainly on reaching clear goals and producing successful outcomes.
office-readyˈɔːfɪs ˌrɛdi
prepared or suitable to be used in an office without needing extra work or changes.
meeting-readyˈmiːtɪŋ ˌrɛdi
prepared or suitable for a meeting, so people can start or join it without delay.
presentation-readyˌprɛzənˈteɪʃən ˌrɛdi
prepared and good enough to be shown to an audience in a presentation.
printer-friendlyˈprɪntər ˌfrɛndli
designed so that a document or web page prints clearly and does not waste paper or ink.
professional-gradeprəˈfɛʃənəl ˌɡreɪd
made to a high enough quality or standard for people who do a job as experts.
The set contains 800 English words and phrases, organized into focused sections covering office spaces, people, equipment, communication, documents, schedules, technology, finance, and careers.
It ranges from beginner-friendly everyday words to intermediate and advanced workplace terms. Newer learners should start with spaces, staff, schedules, meetings, phone calls, and email.
Start with words you can use every day: office, desk, chair, colleague, manager, meeting, schedule, task, deadline, phone, email, document, printer, and common phrases for asking and replying.
Study 10–15 items from one section, say each word aloud, write a realistic workplace sentence, then review after one day, three days, and one week. Practice multiword phrases as complete units.
Yes. The Work Arrangements section includes remote, on-site, hybrid, office-based, home office, and related terms, while the technology sections cover video calls and digital collaboration tools.
Yes. It includes contracts, forms, invoices, reports, filing terms, email language, computer hardware, software controls, accounts, digital security, files, spreadsheets, printing, and scanning.
Build short dialogues and messages around common situations: greeting a visitor, joining a meeting, asking for a document, reporting a problem, confirming a deadline, making a call, or writing a concise email reply.
Add this set to your personal dictionary and practice with spaced repetition, flashcards and 9 more study modes — free.